Job Office Manager - Mornington

General information Position number 50500095 Posted date 23-Dec-2024 Closed date 31-Jan-2025 Business unit Residential Aged Care Division Southern Operations Office location Mornington Description and requirements Office Manager - Regis Mornington
We are seeking an Office Manager with well-rounded interpersonal skills to take ownership the home’s administrative function, the roster management of multidisciplinary teams and recruitment coordination. You will empower and enhance the operations of the home by providing exceptional customer service to those you encounter in and around the home, ensure quality compliance to meet robust aged care policies and build trusted relationships with the leadership team.
A typical day as an Office Manager includes:

• Maintaining confidentiality of all company, resident and employee matters
• Managing staff training, staff orientation, compliance & education records
• Owning and managing staff rostering, allocations and personnel file management
• Reconciling invoices & order processing for our Clinical, Support Services, and administrative teams
• Processing timesheets, payroll co-ordination & answering employee queries
• Performing ad-hoc administrative tasks to ensure the smooth running of the home
• Providing general HR support including assistance in recruitment & onboarding processes and gathering of employee compliance documentation as required

About you As a collaborative and strategic member of the operations team, you’ll have:

• Administrative experience within a fast-paced environment
• Excellent written and verbal communication
• Microsoft office suite and competent with use of internal systems
• Well-developed interpersonal skills and multi-tasking capabilities
• Reliability, and a well-organized approach
• Previous experience in healthcare or Aged Care sector as an office manager (desirable)
• Proven ability to exercise initiative, autonomy and provide proactive support within a team

Why work for us

• Enjoy a flexible working environment to balance your life and wellbeing. Full time, part time or flexible working hours across all days and shifts to suit you.
• Competitive hourly rates, paid overtime and weekend penalties, with the ability to purchase annual leave / take unpaid leave.
• Strong professional opportunities to support completion of Post Graduate Degree qualifications through our Study Assistance Program and clinical development programs.
• Be inspired, be supported and be developed with progressive career pathways and opportunities to relocate to any of our Homes or regions across Australia.
• Discounts and benefits at selected retail outlets, department stores, attractions, travel, cinemas, restaurants and more through Maxxia Rewards and My Brands.
• Discounts on selected health insurance and access to wellbeing services.
• Employee wellness platforms including Employee Assistance Program, providing counselling, financial advice and personal support.
• Reward and recognition programs including our Annual National Care Awards.
• Sponsorship opportunities offering a pathway to permanent residency at a number of our Homes nationally.
• Employee Referral Program - refer a friend and be rewarded.

Ready to apply?
If you feel ready to take on this exciting leadership opportunity and make your mark with a brand-new team driving results and making a difference in people’s lives, click on apply now and follow the prompts. We'd love to hear from you. To work in residential aged care, you will need to provide satisfactory background checks, supply a NDIS worker screening clearance, flu vaccination and certification proof.
About Us Regis is one of the largest providers of aged care in Australia and cares for more than 9,000 residents each year. Regis offers a diverse range of care options including residential aged care, home care, retirement living, day therapy and day respite. We are setting new benchmarks in aged care with a relentless focus on support and care for our residents.